New Faculty Orientation Information

Welcome to teaching at CPS. All new faculty should receive an introductory letter from the College and from the Provost/Vice President for Academic Affairs. The letter outlines many of the items listed below, but this orientation site also contains links to other offices and services that might be important as you plan your course and prepare for your first class. Your most important contact in getting started–other than your Program Director–is Jack Prostko, CPS’s Director of Faculty Development: (202) 994-3592 or jackp@gwu.edu.

Getting onto Payroll
The hiring process will be initiated by the program in which you teach. Required for getting into the payroll system are an I-9, tax forms, and a statement of personal data. Call Melissa Stanley, Accounting Analyst, at (202) 994-5393 for assistance. She can provide you with information on direct deposit, joining the union, and verifying credentials.

Accessing the GW Portal: MyGW
Once officially hired, faculty are provided with a GWID account number, which will allow you to begin the process of creating a class. All CPS classes have an online presence through Blackboard, the course management system used at GW. In order to access your Blackboard site, you will need a GW email address.

As a new faculty member, you will need to log into GWeb Info System:https://banweb.gwu.edu/ and reset your PIN from the default PIN to one of your own choosing before attempting to create a Net ID. Net ID is a single username (with a corresponding password) that gives you access to GW Colonial Mail (Email), MyGW (GW’s Portal) and Blackboard. You can use your Net ID to request personal web space (Academic), Research Space or Access Computer Labs on campus.

Specific instructions for securing your GW Net ID are available at the ISS Virtual Help Desk Account Center: http://www.helpdesk.gwu.edu/accounts/

Should you have trouble setting up your ID please call the ISS Help Desk at (202) 994-5530 or go to helpdesk@gwu.edu for assistance.

Obtaining a GWorld Card
This is your university ID card and will provide access to the Gelman Library and the Instructional Technology Laboratory, where you will have access to equipment and assistance with all audio-visual needs. www.gworld.gwu.edu provides specific instructions.

Designing Your Course, Writing a Syllabus, and Preparing to Teach
All CPS courses must have a clear course description in the syllabus and a set of stated learning goals for the students. Assignments and grading procedures should be outlined, and information included about GW’s academic conduct policy. First, speak with your Program Director about the Program’s overall learning goals and how your course fits into the larger context of the program. Then consult the information in the faculty resources section under "Developing a Course" in the section on Teaching Resources for specific information about all of these issues. Finally, consult with Jack Prostko (202) 994-3592 or jackp@gwu.edu. He can work with you to create your course, review the syllabus and assignments, and suggest effective teaching practices suitable to your content.

For assistance in locating course readings or setting up research instruction sessions, contact CPS librarian Joscelyn Leventhal at 202-994-5680 or leventhal@gwu.edu.

Using Blackboard
Your course is automatically established in Blackboard, the university’s course management system. You must use this system to publish your course materials, class schedules, readings, references, organization of discussions and other communications with your students. The students registered in your class will be automatically included in your Blackboard Classroom. A good place to start when using Blackboard is ITL: Blackboard Help for Instructors and members of the Instructional Technology Lab (ITL). At various times throughout the year you will be notified about the times and dates of training sessions by technical experts. If you have questions about getting started on Blackboard, contact Jack Prostko, (202) 994-3592 or jackp@gwu.edu.

You are expected to administer your course (quizzes, exams, required and supplemental readings, paper submissions, discussion forums, PowerPoint lectures files etc) through Bb and issue all grade sand feedback to students through the Bb grade book. But note at the outset that the grades you place in Blackboard will not automatically become the final grades in the course. Grades (see section below) must be submitted at the end of the course through GWeb.

To facilitate adding class readings to the Blackboard classroom please visit the library webpage on course reserves. If you have found an article in a library database and need assistance locating the permanent link please contact CPS librarian Joscelyn Leventhal at 202-994-5680 or leventhal@gwu.edu.

Obtaining Classroom Technology Support
If your assigned classroom is not equipped with the technology you require, please use Academic Technologies’ reservation form at:https://acadtech.gwu.edu/forms/equipment_loan. This website is very useful for checking on available classroom resources and requesting help for all your computing needs.

Accessing Library Resources

You have access to over 9 million items that GW and our Consortium Loan Service (called WRLC) partners own.  Search the library's online catalogue. If you are on the Foggy Bottom campus you can browse the shelves and pick up a book. If not, then we will have FedEx deliver the book to you.  Details about the library's off-campus services, including how to have a book delivered to you, are in the off campus services guide.  You also have access to anything that we can request from libraries worldwide through InterLibrary Loan

There are about 300 subscription databases that you can use from anywhere with an internet connection.

Direct any questions regarding library resources and services to Joscelyn Leventhal at (202) 994-5680 or leventhal@gwu.edu.

Photocopying
Photocopying services are available through the CPS Dean’s office. Please contact Cassie Phillips, CPS’s Office Manager, at (202) 994-7537 or cap40@gwu.edu. for assistance. If you are teaching at the Graduate Education Centers in Alexandria or Arlington contact the main desk: Alexandria (703) 299-0297, alexdesk@gwu.edu; Arlington (703) 248-6200, arldesk@gwu.edu.

Getting the Final Class Roster
Before your first class meeting you must obtain a final class roster from the GWeb System by going to my.gwu.edu. Select GWeb info system, login and then select "Faculty" menu.

Meeting the First Class
Please record student attendance and inform the College of Professional Studies Student Services Office of any discrepancies. You may do this by sending an e-mail to pporter@gwu.edu, telephoning (202) 496-6292 or sending a fax to (202) 973-1551. Any subsequent changes in class attendance should be reported to this office.

Having Students Complete Course Evaluations
Course evaluations are conducted at the completion of each course; students are automatically notified when evaluations are available and instructors are asked to encourage students to complete these online evaluations (conducted through GW’s Office of Planning and Assessment). For questions about these evaluations, contact Jack Prostko at (202) 994-3592 or jackp@gwu.edu. Instructors can retrieve the results of the survey once the course has finished and grades are submitted.

Determining and Submitting Grades
Determining your academic standards for grading is a complex issue, so before teaching you should develop a grading policy (that is then stated in your syllabus) and a set of rubrics to use in grading assignments. It is wise to speak with your Program Director about standards so that your policies and grading practices are consistent with the program’s. For more information about these issues see the faculty resources section under "Developing a Course" or contact Jack Prostko at (202) 994-3592 or jackp@gwu.edu.

You must enter your grades directly into the GWeb system by going to my.gwu.edu. Detailed instructions for submitting grades can be found at the Office of the Registrar Home Page: http://www.gwu.edu/~regweb/web-content/grading_fac.html. This site contains a PDF file with detailed instructions on submitting your grades online.

University policy requires that grades be submitted within 72 hours of the end of the class. If you have any difficulties in entering your grades you should call the IT Support Center on (202) 994-5530 or by e-mail at helpdesk@gwu.edu.

Students will be able to look up their own grades in the GWeb system.

Submitting "Incomplete" Grades
If you decide to submit a grade of 'Incomplete', please request a copy of the Incomplete Contract Form, by calling (202) 994-5530 filling it out with both the student’s and your signatures, and fax it to Student Services at (202) 973-1551.

Returning Students’ Assignments
Students perform much better in class and learn much more effectively if they are given feedback soon after submitting assignments. Please return student papers and projects, with your written comments, as soon as possible after their submission to you.

Cancelling Classes
If it is necessary to cancel a session of your class it is your responsibility to contact your students and inform them of the situation. You may do this through the Blackboard System. In addition, you must notify the Student Services Office (pporter@gwu.edu, telephone (202) 496-6292 or fax (202) 973-1551). In the case of weather related class cancellations you should check the campus advisories at my.gwu.edu or by telephoning the University Information number, (202) 994-5050.

Observing Holidays and the University Policy on Religious Holidays
Classes will not be held on specific holidays. The Academic Calendar at http://www.gwu.edu/hr/calendar/ lists all the holidays observed by the University each semester. The administration has accepted a resolution of the Faculty Senate regarding the accommodation of the obligations of religiously observant students and faculty. Please see Academic Policies and Procedures.

Privacy of Student Records
The University and its faculty and staff will protect the privacy of students’ education records as required by federal law and regulations. Please visit http://my.gwu.edu/files/policies/PrivacyofStudentRecordsFINAL.pdf to ensure compliance with University and federal regulations.

Important Academic Affairs Resources for Information on Teaching at GW